TYPE: Regular Board Meeting
DATE: 11/20/2017 TIME: 7:00 PM CODE:
LOCATION: AO Board Room
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1.0 ROLL CALL
1.1 Call of the Roll Info
  Summary:
Call of the Roll
 
  Recommendation:
Board President calls the roll.
 
2.0 TREASURER PRO TEMPORE
3.0 EXECUTIVE SESSION
4.0 PLEDGE OF ALLEGIANCE
4.1 Pledge of Allegiance Info
  Summary:
All rise for the Pledge of Allegiance.
 
5.0 ADD AGENDA ITEM
6.0 APPROVAL OF MINUTES
6.1 Regular Meeting - October 23, 2017 Action
  Summary:
Minutes
 
 
Attachments:
 
  Recommendation:
The Treasurer and Superintendent recommend the Board of Education approve the minutes as listed.
 
7.0 SPECIAL RECOGNITION
7.1 Teacher Recognition Info
  Summary:
Kevin Cain, NAE Representative, will recognize the teachers.
 
8.0 SPECIAL PRESENTATION
9.0 COMMITTEE REPORTS AND UPDATES
A) Legislative Update
9.1 Legislative Update by Board Representative
Info
  Summary:
Legislative update
 
B) Student Achievement Liaison Report
C) Butler Tech Update
9.2 Butler Technology Update by Board Representative
Info
  Summary:
Butler Technology update
 
10.0 SPECIAL REPORTS
10.1 Cultural Competency and Equity Info
  Summary:
Dr. Kristilynn Turney and Dr. Monique Johnson will report on themes and outcomes from the district focus groups as well as outline next steps as the district moves forward to develop a diversity plan.
 
11.0 PUBLIC PRESENTATION
A) Report from Employee Organizations
11.1 Certificated/Licensed Employees
Info
  Summary:
Board President will ask if there is a representative from the Certificated/Licensed employee organization who wishes to speak.
 
11.2 Classified Employees
Info
  Summary:
Board President will ask if there is a representative from the Classified employee organization who wishes to speak.
 
B) Report from School Related Organizations
11.3 Report from School Related Organizations
Info
  Summary:
Board President will ask if there is a representative from a School Related organization who wishes to speak.
 
C) Community Communications
11.4 Community Comments
Info
  Summary:
Board President acknowledges audience members who completed a "Request to Address the Board" card.
 
12.0 APPROVAL OF SUPERINTENDENT'S CONSENT ITEMS
A) Fiscal
12.1 Financial Reports of the Treasurer
Info/Action
  Summary:
In accordance with Section 3313.29 of the Revised Code of the State of Ohio, record needs to be made that the Treasurer submitted a financial statement of receipts, expenditures, balances and investments in the regular funds of the Board of Education for the period of the fiscal year 2018.
 
 
Attachments:
 
  Recommendation:
The Treasurer and Superintendent recommend the Board of Education approve the financial reports as listed.
 
B) Certificated/Licensed Personnel
12.2 Certificated/Licensed Personnel Retirements and Resignations
Action
  Summary:
Certificated/Licensed Personnel Retirements and Resignations
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the certificated/licensed personnel retirements and resignations as listed.
 
C) Classified Personnel
12.3 Classified Retirements and Resignations
Action
  Summary:
Classified Retirements and Resignations
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the classified retirements and resignations as listed.
 
13.0 ITEMS PULL FROM CONSENT ITEMS
14.0 APPROVAL OF OTHER ITEMS
A) Fiscal
14.1 Then & Now Certificates over $3000
Action
  Summary:
Ohio Revised Code Section 5705.41(D) states in part that no subdivision shall make any contract or give any order involving the expenditure of money unless there is attached thereto a certificate by the Treasurer. Then and Now Certificates by the Treasurer issued over $3,000 must be authorized by the Board of Education.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommend the Board of Education authorize the payment(s) over $3000 requiring a Then and Now Certificate as listed.
 
14.2 Resolution of Blanket Certification
Action
  Summary:
The Treasurer may issue "blanket" purchase orders (certificates) for a sum not exceeding $10,000 established by this resolution of the Board against any specific line item account over a period of time, not to extend beyond the end of the fiscal year in which it is issued. Only one (1) "blanket" purchase order (certificate) may be outstanding at any one (1) particular time for any one (1) particular line item appropriation.
 
  Recommendation:
The Superintendent and Treasurer recommend the Board of Education approve the Resolution of Blanket Certification as listed.
 
B) General Business
14.3 Resolution to Declare Students Impractical to Transport
Action
  Summary:
The following students attending non-public schools are entitled to receive State Average Payment in lieu of transportation. The following resolution needs to be adopted:

WHEREAS, section 3327.01, Revised Code, permits a Board of Education to make payment in lieu of transportation to a parent, guardian, or other person in charge of a student where the Board of Education determines that it is impractical to transport a pupil by school conveyances, and

WHEREAS, the Board of Education of the State of Ohio has issued certain procedures for boards of education to utilize in making such determination of impracticability, and

WHEREAS, this Board of Education has fully considered Steps 2.1 through 2.6 of the State Board of Education Procedures and has determined that transportation is impractical for the following students and that payment in lieu of transportation should be made to the parents, guardian, or other person in charge of said students, and

WHEREAS, the name, address, and explanation of why the students do not receive transportation is found in the attachment:
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends that the Board of Education approve the Resolution to Declare Students Impractical to Transport as listed.
 
14.4 Donations to Northwest Local School District
Info/Action
  Summary:
The Colerain Elementary School PTA made a generous donation to the library of a new iPad with a value of $749.99.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the donation to Northwest Local School District as listed.
 
14.5 Vendor Contracts
Info/Action
  Summary:
In compliance with ORC 3313.33; attached is a list of vendor contracts requiring Board approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommend the Board of Education approve the vendor contracts as listed.
 
14.6 Resolution for Pippin Turn Lane Property Dedication
Action
  Summary:
A Resolution authorizing the dedication of certain real property located on Pippin Road to the Board of County Commissioners, Hamilton County, Ohio in connection with construction of a new "turn" lane and authorizing the President and the Treasurer to execute all documents in connection therewith.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education authorize the dedication of real property as listed.
 
C) Certificated/Licensed Personnel
14.7 Certificated/Licensed Personnel Items
Action
  Summary:
Certificated/Licensed Personnel Items
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the certificated/licensed personnel items as listed.
 
D) Classified Personnel
14.8 Classified Personnel Items
Info/Action
  Summary:
Classified Personnel Items
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the classified personnel items as listed.
 
E) Curriculum and Instruction
14.9 2017-18 Gifted Education Identification and Service Plan
Info/Action
  Summary:
The 2017-18 Gifted Education Identification and Service Plan Is attached for review and approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve 2017-18 Gifted Identification and Service Plan as listed.
 
F) Student Services
14.10 Out-of-State/Extended Athletic Field Trip
Info/Action
  Summary:
Colerain High School Boys Basketball annual trip to Detroit, Michigan for holiday basketball tournament Dec. 27 - Dec. 30, 2017.
 
  Funding:
Hotel & food provided by tournament. Bus cost paid from athletic budget.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the Out-of-State/Extended Athletic Field Trip as listed.
 
G) Miscellaneous
14.11 Resolution for Retention of Outside Legal Counsel
Info/Action
  Summary:
Ennis Britton Co., L.P.A. are retained on an as-needed, on-call, on-demand basis to assist with the Civil Rights legal matters.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the resolution approving legal services as listed.
 
15.0 ITEMS PULL FROM OTHER ITEMS
16.0 ITEMS FOR INFORMATION AND OR DISCUSSION
A) Fiscal
B) General Business
C) Certificated/Licensed Personnel
D) Classified Personnel
E) Curriculum and Instruction
F) Student Services
G) Miscellaneous
17.0 SUPERINTENDENT'S UPDATE
17.1 Superintendent's Update Info
  Summary:
Todd Bowling will give a district update.
 
18.0 COMMUNITY COMMUNICATIONS
18.1 Community Comments and Questions Info
  Summary:
Board President asks audience if they have any comments or questions about the items on this meeting's agenda.
 
19.0 OTHER BOARD ITEMS
19.1 Board Members' Comments Info
  Summary:
Board President asks Board Members for their comments.
 
20.0 EXECUTIVE SESSION
20.1 Executive Session Action
  Summary:
The Board will approve a motion to move into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; as well as the investigation of charges or complaints against a public employee, official, licensee, or regulated individual.
 
  Recommendation:
The Superintendent recommends that the Board of Education approve the motion to move into executive session as listed.
 
20.2 End Executive Session Action
  Summary:
The Board will approve a motion to end executive session.
 
  Recommendation:
The Superintendent recommends that the Board of Education approve the motion to end executive session.
 
21.0 ADJOURNMENT
21.1 Board President Calls for Adjournment Action
  Summary:
Board President calls for adjournment.
 
  Recommendation:
The Board President asks for a motion and second for adjournment.
 
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