Agenda
TYPE: Regular Board Meeting
DATE: 10/28/2019 TIME: 6:30 PM
 Print
LOCATION: Butler Tech D. Russel Lee Campus
DETAILS: 3606 Hamilton Middletown Road 45011
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1.0 PLEDGE OF ALLEGIANCE
1.1 Pledge of Allegiance Info
  Summary:
Request all to rise for the Pledge of Allegiance.
 
2.0 ROLL CALL
2.1 Call of the Roll Info
  Summary:
Call of the Roll
 
  Recommendation:
Board President calls the roll.
 
3.0 TREASURER PRO TEMPORE
4.0 EXECUTIVE SESSION
5.0 ADD AGENDA ITEM
6.0 SPECIAL RECOGNITION
7.0 SPECIAL PRESENTATION
7.1 Colerain High School Landslide Reconstruction Project Update Info
  Summary:
Colerain High School Landslide Reconstruction Project update by our engineering team of The Kleingers Group.
 
8.0 COMMITTEE REPORTS AND UPDATES
A) Legislative Update
8.1 Legislative Update by Board Representative
Info
  Summary:
Legislative update
 
B) Student Achievement Liaison Report
C) Butler Tech Update
8.2 Butler Technology Update by Board Representative
Info
  Summary:
Butler Technology update
 
9.0 SPECIAL REPORTS
10.0 PUBLIC PRESENTATION
A) Report from Employee Organizations
10.1 Certificated/Licensed Employees
Info
  Summary:
Board President will ask if there is a representative from the Certificated/Licensed employee organization who wishes to speak.
 
10.2 Classified Employees
Info
  Summary:
Board President will ask if there is a representative from the Classified employee organization who wishes to speak.
 
B) Report from School Related Organizations
10.3 Report from School Related Organizations
Info
  Summary:
Board President will ask if there is a representative from a School Related organization who wishes to speak.
 
C) Community Communications
10.4 Community Comments
Info
  Summary:
Board President acknowledges audience members who completed a "Request to Address the Board" card.
 
11.0 APPROVAL OF SUPERINTENDENT'S CONSENT ITEMS
A) Certificated/Licensed Personnel
11.1 Certified Retirements and Resignations
Action
  Summary:
Certified Retirements and Resignations
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the certified retirements and resignations as listed.
 
B) Classified Personnel
11.2 Classified Retirements and Resignations
Action
  Summary:
Classified Retirements and Resignations
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the classified retirements and resignations as listed.
 
12.0 ITEMS PULL FROM CONSENT ITEMS
13.0 APPROVAL OF FISCAL ITEMS
13.1 Minutes - Regular Meeting - September 23, 2019 Action
  Summary:
Minutes
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education to dispense with the reading of and approve the minutes as listed.
 
13.2 Financial Reports of the Treasurer - September 2019 Info/Action
  Summary:
In accordance with Section 3313.29 of the Revised Code of the State of Ohio, record needs to be made that the Treasurer submitted a financial statement of receipts, expenditures, balances and investments in the regular funds of the Board of Education for the period of the fiscal year 2020.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education approve the financial reports as listed.
 
13.3 Authorizing the Advance of Tax Monies from the Hamilton County Ohio Auditor Info/Action
  Summary:
Resolution Authorizing the Advance of Tax Monies from the Hamilton County Ohio Auditor for calendar year 2020.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends that the Board of Education approve the fiscal items as listed.
 
13.4 Authorization to File a Modified Tax Budget for the 2020/2021 Fiscal Year Info/Action
  Summary:
Resolution Authorization to File a Modified Tax Budget for the 2020/2021 Fiscal Year
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education approve the item as listed.
 
13.5 Accept the Amended Certificate of Estimated Resources Action
  Summary:
Accept the Amended Certificate of Estimated Resources for $158,286,382.55 as approved by the Hamilton County Budget Commission.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education accept the Amended Certificate of Estimated Resources as approved by the Hamilton County Budget Commission as listed.
 
14.0 APPROVAL OF OTHER ITEMS
A) General Business
14.1 Colerain High School Landslide Reconstruction Project
Info/Action
  Summary:
In order to adjust a contract previously approved by the Board of Education, it is necessary to properly document the addition or deletion of work scope which will increase or decrease actual cost.
Change Order #2 is an increase to the scope of work due to unforeseen soil conditions resulting in additional excavation and placement of stone and soil. Remaining budgeted project contingency funds will be used in the amount of $9,518 as well as an additional $36,082 from the permanent improvement fund in order to complete the project. The final contract price including all change orders is $199,810.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the change order as listed.
 
14.2 Resolution to Award Contract - Monfort Heights Elementary HVAC Control System Replacement - Urgent Necessity
Info/Action
  Summary:
Resolution dispensing with statutory bidding procedures due to conditions of urgent necessity.
WHEREAS, the Board of Education of the Northwest School District has determined the immediate need to install replacement environmental HVAC system controls to provide for adequate heating at Monfort Heights Elementary School.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer have received a quote for the project and recommend that the Board accept the quote of EMCOR Services for the replacement of HVAC controls at the Monfort Heights Elementary School in the amount of $107,250.00.
 
14.3 Donation
Action
  Summary:
Struble Elementary's PTA donated six document cameras to be used in the classrooms.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the donation to Struble Elementary as listed.
 
14.4 Vendor Contracts
Info/Action
  Summary:
In compliance with ORC 3313.33; attached is a list of vendor contracts requiring Board approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommend the Board of Education approve the vendor contracts as listed.
 
B) Certificated/Licensed Personnel
14.5 Certificated/Licensed Personnel Items
Action
  Summary:
Certificated/Licensed Personnel Items
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the certificated/licensed personnel items as listed.
 
C) Classified Personnel
14.6 Classified Personnel Items
Action
  Summary:
Classified Personnel Items
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the classified personnel items as listed.
 
D) Curriculum and Instruction
E) Student Services
F) Miscellaneous
15.0 ITEMS PULL FROM OTHER ITEMS
16.0 ITEMS FOR INFORMATION AND OR DISCUSSION
A) Fiscal
B) General Business
C) Certificated/Licensed Personnel
D) Classified Personnel
E) Student Services
F) Curriculum and Instruction
16.1 High School Forensic Science 1 and Forensic Science 2 Course for 2020-21
Info
  Summary:
The Curriculum Department, in conjunction with building administration and teaching staff from NWHS and CHS, will be seeking approval at the November BOE meeting for the following new courses for the 2020-21 school year: Forensic Science 1 and Forensic Science 2. It is our hope that these new semester courses will be of high interest to students seeking to earn the third science credit required for graduation. We believe that these courses will allow students to see how science and math can be applied in the real world.
 
 
Attachments:
 
G) Miscellaneous
16.2 Neola Board Policy Revisions
Info
  Summary:
17 board policies are being presented as Items for Information.

Neola Board Policy Revisions - Vol. 38.1 Fall 2019:
po1310 Employment of the Treasurer (revised)
po1340 Non-Reemployment of the Treasurer (revised)
po1615 Use of Tobacco by Administrators (new)
po2431 Interscholastic Athletics (revised)
po3215 Use of Tobacco by Professional Staff (revised)
po4215 Use of Tobacco by Classified Staff (revised)
po5113.02 School Choice Options (new)
po5200 Attendance (revised)
po5230 Late Arrival and Early Dismissal (revised)
po5350 Student Mental Health and Suicide Prevention(new)
po5460 Graduation Requirements (revised)
po5512 Use of Tobacco (revised)
po7300 Disposition of Real Property/Personal Property (rev)
po7434 Use of Tobacco on School Premises (revised)
po7440.03 Small Unmanned Aircraft Systems (new)
po8462 Student Abuse and Neglect (new)
po8500 Food Services (revised)
 
 
Attachments:
 
17.0 SUPERINTENDENT'S UPDATE
17.1 Superintendent's Update Info
  Summary:
Todd Bowling will give a district update.
 
18.0 COMMUNITY COMMUNICATIONS
18.1 Community Comments and Questions Info
  Summary:
Board President asks audience if they have any comments or questions about the items on this meeting's agenda.
 
19.0 OTHER BOARD ITEMS
19.1 Board Members' Comments Info
  Summary:
Board President asks Board Members for their comments.
 
20.0 EXECUTIVE SESSION
20.1 Executive Session Action
  Summary:
The Board will approve a motion to move into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official.
 
  Recommendation:
The Superintendent recommends that the Board of Education approve the motion to move into executive session as listed.
 
20.2 Return from Executive Session Info
  Summary:
The Board will return from executive session.
 
21.0 ADJOURNMENT
21.1 Board President Calls for Adjournment Action
  Summary:
Board President calls for adjournment.
 
  Recommendation:
The Board President asks for a motion and second for adjournment.
 
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