Agenda
TYPE: Organizational Meeting
DATE: 1/8/2020 TIME: 6:00 PM
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LOCATION: AO Board Room
DETAILS:
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1.0 PLEDGE OF ALLEGIANCE
1.1 Pledge of Allegiance Info
  Summary:
Request all to rise for the Pledge of Allegiance.
 
2.0 OATH OF OFFICE FOR NEWLY ELECTED BOARD MEMBERS
2.1 Oath of Office for the following Newly Elected Board Members: Matt Tietsort and Jim Detzel Info
  Summary:
“I __________________, do hereby swear that I will support the Constitution of the United States, and the Constitution of the State of Ohio, that I will perform faithfully, the duties of Member of the Board of Education of the Northwest Local School District, Hamilton County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereinafter to be enacted, during my continuance in said office, and until my successor is elected and qualified.”
 
3.0 ROLL CALL
3.1 Call of the Roll Info
  Summary:
Call of the Roll
 
  Recommendation:
The Chairperson Pro Tempore calls the roll.
 
4.0 ORGANIZATIONAL ITEMS
4.1 Nomination of the President for 2020 Info
  Summary:
The Chairperson Pro Tempore will call for nominations for the election of President of the Northwest Board of Education for the year 2020.

Jim Detzel nominates Mark Gilbert to serve as President of the Northwest Board of Education.
 
  Recommendation:
The Chairperson Pro Tempore will call for vote of those nominated in order of nomination as President for 2020.
 
4.2 Election of President for 2020 Action
  Summary:
Mark Gilbert for President for 2020
 
  Recommendation:
Voting now begins for Mark Gilbert for President of the Board of Education for 2020. The first candidate to receive a majority vote wins.
 
4.3 Official Oath - President of the Board Info
  Summary:
“I __________________, do hereby affirm that I will support the Constitution of the United States, and the Constitution of the State of Ohio, that I will perform faithfully, the duties of President of the Board of Education of the Northwest Local School District, Hamilton County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereinafter to be enacted, during my continuance in said office, and until my successor is elected and qualified.”
 
4.4 Nomination of the Vice President for 2020 Info
  Summary:
The President will call for nominations for the election of Vice President of the Northwest Board of Education for the year 2020.

Matt Tietsort nominates Joe Yoshimura to serve as Vice President of the Northwest Board of Education.

________________ nominates _______________ to serve as Vice President of the Northwest Board of Education.

Mark Gilbert nominates Jim Detzel to serve as Vice President of the Northwest Board of Education.
 
  Recommendation:
The President will call for vote of those nominated in order of nomination as Vice President for 2020.
 
4.5 Election of Vice President for 2020 Action
  Summary:
Joe Yoshimura for Vice President for 2020.
 
  Recommendation:
Voting now begins for Joe Yoshimura for Vice President of the Board of Education for 2020. The first candidate to receive a majority vote wins.
 
4.6 Election of Vice President for 2020 Action
  Summary:
Jim Detzel for Vice President for 2020.
 
  Recommendation:
Voting now begins for Jim Detzel for Vice President of the Board of Education for 2020. The first candidate to receive a majority vote wins.
 
4.7 Official Oath - Vice President of the Board Info
  Summary:
“I __________________, do hereby affirm that I will support the Constitution of the United States, and the Constitution of the State of Ohio, that I will perform faithfully, the duties of Vice President of the Board of Education of the Northwest Local School District, Hamilton County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereinafter to be enacted, during my continuance in said office, and until my successor is elected and qualified.”
 
4.8 Establishing Time and Place of Board Meetings Info/Action
  Summary:
The regular meetings of the Board of Education for Calendar year 2020 will be held on the dates, times and locations designated as attached.
 
 
Attachments:
 
  Recommendation:
The President recommends the Board of Education approve the times and places for the Calendar year 2020 as listed.
 
4.9 Student Achievement Liaison Team Action
  Summary:
The Board of Education nominates and appoints Pam Detzel to represent as the Student Achievement Liaison for the Board for 2020.
 
  Recommendation:
The Board of Education nominates and appoints Pam Detzel to represent as the Student Achievement Liaison for the Board for 2020.
 
4.10 Legislative Liaison Info/Action
  Summary:
The Board of Education nominates and appoints Matt Tietsort to represent as the Legislative Liaison for the Board for 2020.
 
  Recommendation:
The Board of Education nominates and appoints Matt Tietsort to represent as the Legislative Liaison for the Board for 2020.
 
4.11 Resolution to Appoint a Member to the Butler Technology and Career Development Schools Board Action
  Summary:
The Board of Education appoints Jim Detzel to be the Butler Technology and Career Development Schools Board of Education member.
 
 
Attachments:
 
  Recommendation:
The Board of Education appoints Jim Detzel to be the Butler Technology and Career Development Schools Board of Education member.
 
4.12 Recognition of Board Attorneys Action
  Summary:
The Board recognizes the following Board Attorneys:

Dinsmore - W/C, financing, and construction
Finney Law - Board of Revisions and expulsions
Ennis & Britton - general, expulsions, and construction
 
  Recommendation:
The President recommends the Board of Education approve the Board Attorneys as listed.
 
4.13 OSBA Membership Dues for 2020 $7584.00 Action
  Summary:
Approval of OSBA membership dues.
 
  Recommendation:
The President recommends the Board of Education approve the membership dues for OSBA as listed.
 
4.14 OSBA Legal Assistance Fund Membership Info/Action
  Summary:
Whereas, the Northwest Local Board of Education wishes to support the efforts of other boards of education to obtain favorable judicial decisions and,

Whereas, the Ohio School Boards Association Legal Assistance Fund has been established for this purpose,

Therefore, the Board hereby resolves to participate in the OSBA LAF for calendar year 2020 and authorizes the treasurer to pay the LAF $250.
 
  Recommendation:
The President recommends the Board of Education approve the membership of the OSBA Legal Assistance Fund as listed.
 
4.15 Establish the Board Service Fund for 2020 Info/Action
  Recommendation:
The President recommends the Board of Education approve the board service fund as listed.
 
4.16 Authorization of Official Signatures Action
  Summary:
The Board of Education authorizes the President and the Treasurer to be the official signers for payment of funds for the Board of Education, and further authorized that one of the two sign checks on all Board of Education accounts, and that the President’s signature and the Treasurer’s signature may be a facsimile.
 
  Recommendation:
The President recommends the Board of Education approve the authorization of official signatures as listed.
 
4.17 Authorization for the Treasurer to Pay Bills Action
  Summary:
The Board of Education authorizes the Treasurer to pay bills as they are presented, within availability of funds, report all bills paid monthly to the Board of Education, and to include bills not paid due to unavailability of funds.
 
  Recommendation:
The President recommends the Board of Education authorize the Treasurer to pay bills as listed.
 
4.18 Investment of Inactive and Interim Funds and Commercial Paper Action
  Summary:
The Board of Education authorizes the Treasurer to invest inactive and interim funds at the most productive interest rate and according to Board policy, whenever inactive and interim funds are available.

The Board of Education authorizes the Treasurer to invest up to a maximum of forty percent (40%) of the District's interim funds in either of the following:

Commercial paper notes issued by a for-profit corporation, business trust or association, real estate investment trust, common-law trust, unincorporated business, or general or limited partnership which has assets exceeding $500,000,000.
 
  Recommendation:
The President recommends the Board of Education authorize the Treasurer to invest inactive and interim funds and Commercial Paper as listed.
 
4.19 Designee for Public Records Training Action
  Summary:
Per ORC 109.43(B) and 149.43(E)(1), a member of the Board of Education or designee must receive 3 hours of Public Records Training for each term of office. The Board of Education designates Kris Lankford for training on behalf of the Northwest Local Schools Board of Education for the current term of office.
 
  Recommendation:
The President recommends at the prerogative of the Board of Education, to designate Kris Lankford for Public Records Training for the current term of office on behalf of the Northwest Local Schools Board of Education.
 
4.20 Hamilton County Tax Incentive Review Council Designee Action
  Summary:
Per ORC Section 5709.85, the Board of Education must designate a representative to serve on the Hamilton County Tax Incentive Review Council. The Board of Education designates Amy Wells and/or Kris Lankford.
 
  Recommendation:
The President recommends at the prerogative of the Board of Education, to designate Amy Wells and/or Kris Lankford for the Hamilton County Tax Incentive Review Council for on behalf of the Northwest Local Schools Board of Education.
 
4.21 Employment of Temporary Personnel Action
  Summary:
The Board of Education authorizes the Superintendent to employ such temporary personnel as needed. Such employments are to be presented for approval by the Board of Education at the next regular meeting.
 
  Recommendation:
The President recommends the Board of Education approve the employment of temporary personnel as listed.
 
4.22 Acceptance of Employment Resignation Action
  Recommendation:
The President recommends the Board of Education authorize the Superintendent to accept the resignation of personnel as needed.
 
4.23 Approve Student Activity Accounts Action
  Summary:
The Board of Education authorizes the Student Activity Accounts to be active for fiscal years 2020 and 2021.
 
 
Attachments:
 
  Recommendation:
The President recommends the Board of Education approve the student activity accounts as listed.
 
4.24 Appoint Fiscal Officer for Student Activity Accounts Action
  Summary:
The Board of Education appoints the Superintendent to be the sign off officer of all student activity programs and he shall present these programs to the Board of Education once each year. He will also have the authority to approve and/or modify the student activity budgets throughout the year.
 
  Recommendation:
The President recommends the Board of Education appoint the Superintendent as the fiscal officer for student activity accounts as listed.
 
4.25 Approve Board Member Benefits Action
  Summary:
pursuant to House Bill 369, dated October 17, 1985, and Resolution #40-85, dated December 9, 1985, the current Board Members may exercise their option to participate in the District’s employee benefit plans at the Board member’s expense.

Monthly Premium Anthem HDHP (1/1/20)
Single $ 561.82
Family $1,503.52

Dental (1/1/20)
Single $ 43.64
Family $ 90.82

Vision (1/1/20)
Single $ 6.94
Family $ 17.20

Enhanced Vision (1/1/20)
Single $ 21.14
Family $ 52.35

Life $ 1.89

Rates are per month and may change per plan year.
The health insurance plan year is currently January 1 through December 31.
The dental insurance plan year is currently January 1 through December 31.
The life insurance rate is based on a term rate of a $29,000.00 benefit.
 
  Recommendation:
The President recommends the Board of Education approve the board member benefits as listed.
 
4.26 Records Retention Action
  Summary:
The attached records are being presented for recognition and will be submitted for approval to destroy through the Historical Society.
 
 
Attachments:
 
  Recommendation:
The President recommends the Board of Education recognize the following records as listed.
 
4.27 Resolution of Blanket Certification Action
  Summary:
The Treasurer may issue "blanket" purchase orders (certificates) for a sum not exceeding $25,000 established by this resolution of the Board against any specific line item account over a period of time, not to extend beyond the end of the fiscal year in which it is issued. Only one (1) "blanket" purchase order (certificate) may be outstanding at any one (1) particular time for any one (1) particular line item appropriation.
 
  Recommendation:
The Treasurer recommends the Board of Education approve the Resolution of Blanket Certification as listed.
 
4.28 Annual Fund-to-Fund Transfer Action
  Summary:
Annual Fund-to-Fund transfer from General Fund to the following Athletic Funds for transportation:
300-9401 $28,500.00 CHS Athletic
300-9513 $28,500.00 NWHS Athletic
300-9604 $ 1,000.00 WOMS Athletic
300-9805 $ 1,000.00 CMS Athletic
300-9003 $ 1,000.00 PRMS Athletic
 
  Recommendation:
The Treasurer recommends the Board of Education approve the Annual Fund-to-Fund Transfer items as listed.
 
4.29 Rebate/Reward Program Acceptance Action
  Summary:
Acceptance of the following Rebate/Reward Programs:

PNC Purchasing Card Rebate 2018 (received in 2019) $29,023.93
Kroger Rewards - points accumulated are not used at this time.
 
  Recommendation:
The Treasurer recommends the Board of Education accept Rebates and Rewards as listed.
 
4.30 Appointment of Purchasing Agent Action
  Summary:
The Board of Education authorizes the Director for Business Services as the Superintendent’s designee to serve as the purchasing agent for the school district.
 
  Recommendation:
The Superintendent recommends the Board of Education approve the appointment of the purchasing agent as listed.
 
4.31 Recognition of Booster/Support Organizations Action
  Summary:
The Board recognizes the following Booster/Support Organizations as attached.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education recognize the Booster/Support Organizations as listed.
 
5.0 ADJOURNMENT
5.1 Board President Calls for Adjournment Action
  Summary:
Board President calls for adjournment.
 
  Recommendation:
The Board President asks for a motion and second for adjournment.
 
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